Morse Conference Room and Meeting Spaces
The Colusa County Library encourages public use of its meeting facilities in keeping with the Library’s mission “to maintain and improve the lives of all county residents by providing information and resources to enhance and contribute to individual knowledge and an increased quality of life.”
The Meeting Room Policy establishes general guidelines and procedures for the use of the Library’s meeting rooms. While these guidelines and procedures are intended to be comprehensive, other guidelines and rules may be identified and enforced, on a case-by-case basis, as the County Librarian deems necessary under specific circumstances, as they may arise.
The County Librarian, or their designee, shall have the authority to end meetings and/or clear/close Meeting Rooms, as they deem necessary, to protect the health, safety and welfare of individuals and property, and to maintain proper use of the Library facilities.
Use of library meeting rooms by any group signifies acceptance of the terms of this Policy.
Meeting rooms at the Colusa County Library are designed to meet general informational, educational, cultural, and civic needs including activities such as discussion groups, panels, lectures, conferences, seminars, films, etc.
There is no charge for meeting room use.
Use of the Library’s meeting rooms by participants does not constitute Library or County of Colusa endorsement of materials (written, audio, etc.), opinions, or viewpoints of attendees or participants. Advertisements or announcements implying such endorsements are not permitted.
Access for All
Groups utilizing the library building, do so with no expectation of privacy. All meetings and activities are subject to oversight by library staff. Illegal activities will not be permitted, and will result in the group being asked to leave or the proper legal authority called.
Meeting rooms may not be used for:
- Social gatherings such as showers, birthday parties, dances, family reunions, etc.
- Religious services (religious study groups and political forums are permitted)
- Political campaigns
- Solicitation, admission or other charges, money-raising activities, and/or sales are not allowed. This guideline is waived for all library related programs or library fundraising activities.
- All meeting rooms are closed on Sunday, official Colusa County holidays and other designated dates.
- County or Library needs may preempt any other scheduled event.
- Conference room can only be reserved during normal library operating hours per the “Reservation” procedure noted below; unless otherwise approved by the County Librarian.
- Smoking, tobacco products and alcoholic beverages are not allowed
Requests for reservation forms for a meeting room or
conference room may be obtained by telephone, in person or in writing. Requests
will be honored on a first-come, first-served basis.
- A completed reservation form must be on file 48 hours prior to the meeting. Forms are available at the library. Completed forms must be submitted in person.
are accepted up to six months in advance. Only one reservation can be submitted
at a time. Only library or library related groups, or County of Colusa
employees, in the course and scope of their employment, can reserve a meeting
room for more than one month at a time.
provide an opportunity for all groups to use the meeting rooms, a group may use
a meeting room only once each month, and may reserve only one meeting room for
use at the same time. The County Librarian must approve exceptions to this rule
of cancellation should be made as soon as possible. After 30 minutes a group
forfeits its reservation if it fails to appear as scheduled.
may not assign their reservations to other groups.
Use of Facilities
and their representatives/members are responsible for their own set-up and
cleaning of the meeting room. Chairs and tables are to be replaced in the
set-up arrangement. No set-up or take-down or cleaning will be provided by the
- Meeting rooms are to be left as they are found. If the furniture is rearranged, it should be returned to the original arrangement at the end of the meeting.
and/or equipment from the main area of the library may not be brought into the
furniture or equipment may be provided by a group with prior approval.
Arrangements for the use of personal furniture or equipment should be made at
the time reservations are made.
supplies, or personal effects cannot be stored or left in Library meeting rooms
before or after use. The Library and County is not be responsible for
materials, equipment, supplies or the personal effects of those using the
all exits unlocked at all times. Open aisles must be maintained within the
seating arrangements to provide clear access to the exits.
entrances are to be used for entrance to and exit from the building, and for
announcements or notices to publicize an activity may be posted or distributed
without prior approval from the County Librarian.
at meetings will be limited to the capacity of the individual meeting rooms as
posted therein. Seating and/or supplementary furniture are not allowed in
corridors outside the meeting rooms.
refreshments including coffee, doughnuts, box or sack lunches, may be served,
but kitchen facilities or equipment will not be provided by the Library.
trash resulting from the serving of refreshments must be removed by the
organization and thrown in the dumpster on the east side of the building.
individual making the reservation, as well as the membership of the group as a
whole, will be held responsible for any and all damages and losses that may
occur as a result of the use of the facilities.
to use Library meeting rooms may be withheld from groups failing to comply with
the Meeting Room Policy and from any group that damages the room, carpet,
equipment, or furniture or causes a disturbance.